Are you tired of the traditional and time-consuming way of sending registered mail ? Welcome to the digital era, where administrative processes are being transformed through the power of technology. In this guide, we will walk you through how you can easily send a registered letter online.
Understanding electronic registered letters
The shift towards digitalization
In an increasingly digital world, administrative procedures have evolved to keep pace. The Electronic Registered Letter (ERL) has been in effect since January 1, 2019, gradually replacing the traditional method by offering the same legal guarantees as postal mailing. This is a response to the need for speedy and secure communication.
Electronic Registered Letter: What is it ?
An electronic registered letter or ERL works just like a traditional registered letter with one significant difference – it’s completely digital. Just like its paper counterpart, it provides legal proof that your message was sent and received.
With a better understanding of what an ERL stands for, let’s delve into why more people are opting for this method.
Why choose an online registered letter
Saving time and energy
Sending a registered letter traditionally involves making an often time-consuming trip to the post office. With ERLs, you can save on these trips by sending your documents from any device connected to the internet, at any time.
Easing workload
For businesses that frequently send out registered letters, transitioning to ERLs can significantly cut down on their workload and streamline operations. Now that we know why it’s beneficial let’s look at some specific advantages.
The benefits of digital registered mail
Accessibility and simplicity
- You can send an ERL 24/7 from any device connected to the internet.
- No need for physical materials (stamp, envelope, printer), making the process quick and efficient.
Legal compliance
- The ERL has the same legal value as a traditional registered letter.
- Digital evidence of the deposit and reception are guaranteed by European regulation eIDAS which strengthens identity verification conditions for sender and recipient.
Moving on, let’s focus on how one can send a registered letter online.
How to send a registered letter online
Choosing a platform
Various online platforms allow you to send registered letters. It’s crucial to select a platform that is recognized and complies with current legal standards.
Preparing your document
You can write or download your letter directly on the chosen platform. No matter the content, rest assured that it will reach its destination securely.
The next step takes us through securing our sent mail.
Steps for secure online registered mail
Filling in information
Type in the recipient’s details and choose the type of registered mail (with or without receipt acknowledgment).
Validation and sending
Complete your order, make the payment, and voila – your registered mail is on its way ! You’ll receive a deposit confirmation, along with real-time tracking of your delivery.
Next, we’re delving into how tracking works.
Tracking and receiving: How does it work ?
Online tracking
Beyond just sending mail, these platforms also provide detailed tracking options. Once the documents are digitally dispatched, you can track their movement right until they reach the recipient.
Reception and acknowledgement
The receipt of an ERL is just as straightforward as sending one. Once received, the recipients can acknowledge them with a simple click. This receipt and acknowledgement are also stored digitally for future reference.
We’ve talked about individuals, now let’s consider professional solutions.
Solutions for professionals and individuals
For individuals
ERLs are not only for businesses; even individuals can benefit from this streamlined process. Whether you’re sending a one-off document or frequent letters, going digital will surely save you time and energy.
For businesses
Businesses have much to gain from transitioning to ERLs. Beyond ease of use and time saving, it also offers greater control over your mail dispatching process while reducing costs.
To wrap things up, sending a registered letter online is a modern, fast and secure solution for both administrative and legal procedures. The adoption of Electronic Registered Letters since 2019 has made communication more efficient and convenient, respecting both comfort and legal obligations in our digital world today.
